PDF Watermark & Page Elements

Add watermarks, page numbers, headers, footers, and other overlay elements to PDF documents.

Overview

This skill helps you:

• Add text or image watermarks

• Insert page numbers

• Create headers and footers

• Apply stamps and labels

• Batch process multiple documents

How to Use

Watermarks

"Add 'CONFIDENTIAL' watermark to this PDF"

"Apply a diagonal 'DRAFT' watermark"

"Add our company logo as a watermark"

Page Numbers

"Add page numbers to this PDF"

"Number pages starting from page 3"

"Add 'Page X of Y' at the bottom center"

Headers/Footers

"Add a header with the document title"

"Create a footer with date and page number"

"Add company name to every page header"

Watermark Options

Text Watermarks

## Text Watermark Configuration

### Content

- **Text**: CONFIDENTIAL

- **Font**: Arial Bold

- **Size**: 72 pt

- **Color**: #FF0000 (Red)

- **Opacity**: 30%

### Position

- **Placement**: Center

- **Rotation**: 45° diagonal

- **Offset X**: 0

- **Offset Y**: 0

### Pages

- **Apply to**: All pages / First only / Custom range

- **Skip pages**: [None]

### Preview

╔════════════════════════╗

║                        ║

║    C O N F I D E N     ║

║      T I A L           ║

║                        ║

╚════════════════════════╝

Image Watermarks

## Image Watermark Configuration

### Image

- **File**: logo.png

- **Size**: 200 x 100 px

- **Opacity**: 20%

- **Maintain aspect ratio**: Yes

### Position

| Preset | Description |

|--------|-------------|

| Center | Middle of page |

| Top-right | Corner logo |

| Bottom-center | Footer area |

| Tile | Repeated pattern |

### Current Setting

- **Position**: Bottom-right corner

- **Margin**: 20px from edges

- **Behind text**: Yes (background)

Watermark Presets

Preset

Text

Style

Use Case

Draft

DRAFT

Gray, diagonal, 50%

Work in progress

Confidential

CONFIDENTIAL

Red, diagonal, 30%

Sensitive docs

Copy

COPY

Blue, horizontal, 25%

Duplicates

Approved

APPROVED

Green, stamp style

Sign-off

Sample

SAMPLE

Gray, tiled

Demo documents

Do Not Copy

DO NOT COPY

Red, diagonal, 40%

Restricted

Page Numbers

Configuration Options

## Page Numbering Configuration

### Format

| Style | Example |

|-------|---------|

| Simple | 1, 2, 3 |

| Page X | Page 1 |

| X of Y | 1 of 25 |

| Section | 1-1, 1-2 |

| Roman | i, ii, iii |

| Letter | A, B, C |

### Position

| Location | Alignment |

|----------|-----------|

| Header | Left / Center / Right |

| Footer | Left / Center / Right |

### Current Setting

- **Format**: Page {n} of {total}

- **Position**: Footer, Center

- **Font**: Arial, 10pt

- **Start from**: Page 1

- **Skip pages**: Cover (page 1)

Advanced Numbering

## Advanced Page Number Scheme

### Section-Based Numbering

| Pages | Format | Example |

|-------|--------|---------|

| 1 (Cover) | None | - |

| 2-5 (Front matter) | Roman | i, ii, iii, iv |

| 6-100 (Body) | Arabic | 1, 2, 3... |

| 101-110 (Appendix) | Letter | A-1, A-2 |

### Prefix/Suffix

- **Prefix**: "Page "

- **Suffix**: " - Company Name"

- **Result**: "Page 5 - Company Name"

Headers and Footers

Header Configuration

## Header Setup

### Layout (3-column)

| Left | Center | Right |

|------|--------|-------|

| [Logo] | Document Title | [Date] |

### Styling

- **Font**: Arial, 10pt

- **Color**: #333333

- **Line below**: Yes, 0.5pt gray

### Dynamic Fields

| Field | Code | Output |

|-------|------|--------|

| Page number | {page} | 5 |

| Total pages | {pages} | 25 |

| Date | {date} | Jan 29, 2026 |

| Time | {time} | 14:30 |

| Filename | {filename} | report.pdf |

| Title | {title} | Q4 Report |

Footer Configuration

## Footer Setup

### Layout

| Left | Center | Right |

|------|--------|-------|

| © 2026 Company | Confidential | Page {page} of {pages} |

### Styling

- **Font**: Arial, 9pt

- **Color**: #666666

- **Line above**: Yes, 0.5pt gray

- **Margin from bottom**: 0.5 inch

Stamps and Labels

Stamp Options

## Document Stamps

### Preset Stamps

| Stamp | Style | Color |

|-------|-------|-------|

| APPROVED | ✓ Checkmark | Green |

| REJECTED | ✗ X mark | Red |

| REVIEWED | ○ Circle | Blue |

| PENDING | △ Triangle | Yellow |

| FINAL | ▢ Box | Black |

### Custom Stamp

- **Text**: SIGNED

- **Date**: Include date below

- **Name**: Include name line

- **Style**: Official stamp look

Bates Numbering

## Bates Numbering (Legal)

### Configuration

- **Prefix**: ABC-

- **Start**: 000001

- **Suffix**: -2026

- **Position**: Bottom right

### Example

ABC-000001-2026

ABC-000002-2026

ABC-000003-2026

...

### Across Multiple Documents

| Document | Start | End |

|----------|-------|-----|

| doc1.pdf (50 pages) | ABC-000001 | ABC-000050 |

| doc2.pdf (30 pages) | ABC-000051 | ABC-000080 |

| doc3.pdf (25 pages) | ABC-000081 | ABC-000105 |

Batch Processing

Batch Watermark Job

## Batch Watermark Application

### Input

- **Folder**: /documents/contracts/

- **Files**: 25 PDFs

- **Total Pages**: 450

### Watermark Settings

- **Type**: Text

- **Text**: CONFIDENTIAL

- **Style**: Diagonal, 30% opacity, red

### Progress

| File | Pages | Status |

|------|-------|--------|

| contract_001.pdf | 15 | ✅ Complete |

| contract_002.pdf | 22 | ✅ Complete |

| contract_003.pdf | 18 | ⏳ Processing |

| ... | ... | ... |

### Results

- Processed: 25/25 files

- Total pages watermarked: 450

- Output folder: /documents/contracts_watermarked/

Output Example

Watermark Report

## Watermark Application Report

### Document

- **Input**: quarterly_report.pdf

- **Output**: quarterly_report_watermarked.pdf

- **Pages**: 45

### Applied Elements

| Element | Details | Pages |

|---------|---------|-------|

| Watermark | "CONFIDENTIAL" diagonal | All |

| Logo | Company logo, bottom-right | All |

| Page numbers | "Page X of Y", footer center | 2-45 |

| Header | Title + Date | All |

| Footer | Copyright notice | All |

### Verification

- [ ] Watermark visible but not obscuring content

- [ ] Page numbers sequential and correct

- [ ] Headers/footers properly positioned

- [ ] No content overlap issues

Tool Recommendations

Online Tools

• SmallPDF: Easy watermarking

• ILovePDF: Good page numbers

• PDF24: Free, configurable

• Sejda: Many options

Desktop Software

• Adobe Acrobat Pro: Full control

• Foxit PDF Editor: Good features

• PDF-XChange: Many options

• Preview (Mac): Basic only

Programmatic

• pdf-lib (JavaScript): Full control

• PyPDF2 (Python): Basic watermarks

• iText (Java/.NET): Professional

• PDFBox (Java): Good options

Limitations

• Cannot perform actual watermarking (provides guidance)

• Image watermarks need proper resolution

• Some secured PDFs prevent modifications

• Complex watermarks may increase file size

• Position may vary with different page sizes

• Font availability affects text watermarks