Email Classifier

Automatically categorize and prioritize emails to help manage inbox overload.

Overview

This skill helps you:

• Classify emails by category and type

• Determine priority and urgency

• Identify required actions

• Filter out low-value emails

• Organize for efficient processing

Classification Categories

Primary Categories

Category

Description

Examples

Action Required

Needs your response/action

Requests, approvals, questions

FYI

Informational, no action needed

Updates, announcements, reports

Waiting

You're waiting for others

Follow-ups, pending responses

Delegated

Forward to someone else

Wrong recipient, team matters

Archive

Keep but no action

Confirmations, receipts

Delete

Low value, can remove

Spam, irrelevant promos

Email Types

Type

Description

Meeting

Invites, updates, cancellations

Task/Request

Someone asking you to do something

Question

Needs your answer

Update/Report

Status updates, progress reports

Approval

Needs your sign-off

Newsletter

Subscribed content

Marketing

Promotional content

Alert/Notification

System alerts, notifications

Personal

Non-work related

Spam/Phishing

Unwanted or suspicious

Priority Levels

Priority

Response Time

Indicators

🔴 Urgent

Within hours

Deadline today, executive request, blocking issue

🟠 High

Within 24h

Important client, time-sensitive, direct request

🟡 Normal

Within week

Standard requests, routine matters

🟢 Low

When convenient

FYI, newsletters, non-urgent updates

How to Use

Single Email Classification

"Classify this email: [paste email content]"

Batch Classification

"Classify these emails and organize by priority:

1. [Email 1]

2. [Email 2]

3. [Email 3]"

With Rules

"Classify my emails. Treat anything from @client.com as high priority"

Output Format

Single Email

## Email Classification

**From**: sender@example.com

**Subject**: Q1 Budget Approval Needed

| Attribute | Value |

|-----------|-------|

| **Category** | Action Required |

| **Type** | Approval |

| **Priority** | 🔴 Urgent |

| **Deadline** | EOD Friday |

| **Sender Importance** | High (CFO) |

### Recommended Action

Review attached budget and approve/reject by Friday EOD.

### Suggested Response Time

Within 4 hours

### Labels/Tags

`finance`, `approval`, `q1-budget`, `executive`

Batch Results

## Email Classification Results

**Total Emails**: 15

**Processing Date**: 2026-01-29

### Summary

| Category | Count | % |

|----------|-------|---|

| Action Required | 4 | 27% |

| FYI | 6 | 40% |

| Delete/Spam | 3 | 20% |

| Waiting | 2 | 13% |

### 🔴 Urgent (2)

1. **[Subject]** from [Sender] - [Action needed]

2. **[Subject]** from [Sender] - [Action needed]

### 🟠 High Priority (3)

1. **[Subject]** from [Sender] - [Type]

2. ...

### 🟡 Normal (5)

1. ...

### 🟢 Low/FYI (5)

1. ...

Custom Rules

Define Your Rules

## My Email Rules

### VIP Senders (Always High Priority)

- CEO, CFO, CTO

- Direct manager

- Key clients: @bigclient.com

### Auto-Archive

- Newsletters (unless from [specific])

- Automated reports (after reading)

- CC-only emails (if no @mention)

### Auto-Delegate

- IT support requests → it-team@

- HR questions → hr@

### Red Flags (Mark Urgent)

- "URGENT" in subject

- Legal/compliance mentions

- Customer complaints

Spam/Phishing Detection

Warning Signs

## Suspicious Email Indicators

**Risk Level**: 🔴 High / 🟠 Medium / 🟢 Low

### Red Flags Detected

- [ ] Sender domain doesn't match display name

- [ ] Urgency pressure tactics

- [ ] Request for credentials/personal info

- [ ] Suspicious links (hover to check)

- [ ] Unexpected attachments

- [ ] Grammar/spelling errors

- [ ] Generic greeting ("Dear Customer")

### Recommendation

[Do not click links / Report as phishing / Safe to proceed]

Workflow Suggestions

Processing Order

## Recommended Processing Order

### Morning (30 min)

1. 🔴 Urgent emails first (2 emails, ~10 min)

2. 🟠 High priority (3 emails, ~15 min)

3. Quick wins under 2 min (5 emails, ~5 min)

### Batch Later

- 🟡 Normal priority - schedule 1 hour block

- 🟢 Newsletters - end of day or weekend

### Delegate Now

- Forward [Email X] to [Person] for handling

Suggested Folder Structure

📁 Inbox

├── 📁 Action Required

│   ├── 📁 Today

│   ├── 📁 This Week

│   └── 📁 Waiting For Response

├── 📁 FYI / Read

├── 📁 Reference

│   ├── 📁 Projects

│   ├── 📁 Clients

│   └── 📁 Receipts

└── 📁 Newsletters

Integration Ideas

Calendar Integration

• Meeting emails → Check/update calendar

• Deadline mentions → Create calendar reminder

Task Integration

• Action items → Create tasks

• Follow-ups → Set reminder

CRM Integration

• Client emails → Log in CRM

• Lead inquiries → Create lead record

Limitations

• Cannot access email accounts directly

• Classification is based on content provided

• May miss context from email threads

• Cannot guarantee phishing detection

• Personal judgment needed for edge cases